TERMS & CONDITIONS

AFTER SCHOOL CLUB

Quarry Pavilion, Headington, Oxford MAP

1.0 Booking childcare

Note

Only progress to step 1 if you have been offered a place. If you are enquiring just contact us. [email protected]

Step 1

Register an account.

Step 2

Login and request a Contract.

1.1 Secured childcare

Confirmed childcare is secured for the academic year. At the end of the academic year (July) you are given priority over our waiting list to secure childcare for the following academic year.

September invoice

This will be sent and due 1st August 2025.

September 2025 fees are non refundable should you cancel your child's place over the summer 2025.

1.2 Price

2024/25 academic year

£14 per child per day.

2025/26 academic year

£15 per child (from September)

1.3 Invoicing and payment methods

Invoices are sent each month in advance of childcare provided. We ask that payments are timely. We accept payment by BACS; Childcare Vouchers, Tax Free Childcare and Cash.

1.4 Charges versus No charges

We charge for contracted session absences inc. (this is not an exhausted list) • Sickness • Rearranged plans • School or club exclusions • Family or school trips etc.

We charge if Windmill Primary is closed for e.g. inset days (excluding those in September), teacher strike, part or full closure due to health and safety etc.

We do not charge if KIDACTIVE is forced to close by order of our Government, Local Authority or Environmental Health. If this occurs your childcare account will be credited the amount of days we are closed that impact your childcare.

1.5 Late collection

We do not charge for reasonable late collection, however, if you are expected to arrive past closing we ask that you make us aware in advance so that we can notify your child and make necessary staff arrangements.

1.6 Cancellation

The charged notice period to cancel any secured days is one month in writing.

1.7 Waiting list

It is free to join our waiting list. Once submitted you will fall in order. If we offer you a place and you decline you will drop to the end of the list.

Join Our waiting list here