TERMS & CONDITIONS

AFTER SCHOOL CLUB

Quarry Pavilion, Headington, Oxford MAP

1.0 Booking childcare

Step 1

Register an account. The person must be responsible for the child.

Step 2

Login and request a Contract.

If you would prefer to just enquire without registering an account contact us

1.1 Secured childcare

Confirmed childcare is secured for the academic year. At the end of the academic year (July) you are given priority over our waiting list to resecure childcare for the following academic year. In terms of invoicing for September 2025 this will be sent out towards end of July 2025 and due 1st August 2025.

September 2025 fees are non refundable should you cancel your child's place over the summer 2025.

1.2 Price

£14 per child per day

1.3 Invoicing and payment methods

Invoices are sent each month in advance of childcare provided. We accept payment by BACS; Childcare Vouchers, Tax Free Childcare and Cash.

1.4 Charges versus No charges

We charge for child absences inc. (this is not an exhausted list) • Sickness • Rearranged plans • School or club exclusions • Family or school trips etc.

We charge if Windmill Primary is closed for e.g. inset days (excluding those in September), teacher strike, part or full closure due to health and safety etc.

We do not charge if KIDACTIVE is forced to close by order of our Government, Local Authority or Environmental Health. If this occurs your childcare account will be credited the amount of days we are closed that impact your secured childcare.

1.5 Late collection

We do not charge for reasonable late collection, however, if you are expected to arrive past closing we ask that you make us aware in advance (contact the Manager) so that we can notify your child and make necessary staff childcare arrangements.

We have the right to refuse childcare if late collections are continuously abused.

1.6 Cancellation

The charged notice period to cancel any secured days is one month in writing.